RENTAL POLICY AND AGREEMENT
All Orders Submitted through Website or by phone confirms that you agree to the following:
Please Read Contract Carefully
The customer (Lessee) acknowledges that in the event the equipment, chinaware, glassware, silverware and other property described herein (N Y Party Rental LLC Property) sustains any damage or destruction or is lost or stolen while under lease to Lessee, Lessee agrees to pay New York Party Rentals LLC (Lessor) the costs for repair or replacement thereof. Lessee further agrees to accept full responsibility and liability, and Lessee shall indemnify Lessor, for any injury to Lessee, for any damage to the property of Lessee, for any injury to any other person (s), for any damage to the property of any other person (s) and any other loss that may result through the use or misuse of New York Party Rental LLC Property. Lessor is not responsible for any damage or liability incurred by handling Lessee's or any other person's personal property. Lessee shall pay all invoices when due. Lessee agrees and acknowledges that Lessee is subject to additional charges if Lessee fails to return to New York Party Rental LLC Property to Lessor or fails to make New York Party Rental LLC Property available to Lessor for pick-up at the time and date set.
Our furniture is not for outside use. It can not be left outside to get wet. Remember, even if it is not raining during your party it may rain overnight or anytime before we pick up. So if you are unable to bring the equipment inside when not in use or there is no safe place for storage we will not be able to do your order. If it does rain during your event please protect the equipment, if it is damaged you will be responsible for it’s replacement at our replacement price.
PRICING AND LONG TERM RENTALS
Prices are for a 1 Day Rental. Inquire for Extended Rental Options
A $300.00 Security Deposit Will Be Held On Your Credit Card For Incidentals. The Security Deposit That Is On Hold With Your Credit Card Company Will Be Used First. If The Security Deposit Can’t Cover The Entire Amount Of Loss The Balance Will Come From An Additional Charge To Your Credit Card. If No Action Is Required After The Pick Up The Security Deposit For The Incidentals Will Return Automatically To Your Account. Usually 24-72 Hours. Check With Your Bank For More Information Regarding That. See Below For Complete Description Pertaining To Any Loss That Might Require Action.
- We accept Credit Card payments. Visa, MasterCard, American Express, and all banking Debit Cards. Checks and ACH Wire Transfers are also accepted with a Credit Card open hold of $500.00 as a Security Deposit for incidentals
- Orders are confirmed when we receive your credit card form for payment and signed rental agreement
- When you provide us with your credit card information you agree to the terms of the contract.
- Missing and broken items are your responsibility and will be charged to your credit card at our replacement cost.
- Your credit card will be charged if the invoice is not paid in the agreed terms and for any damages, shortages and items not returned on the agreed date.
- Additional delivery/pick up fees are considered incidentals and will be paid to New York Party Rentals from your security deposit. See delivery and pick up policy details below
- There is no credit for unused rental products.
Modification Transforming Products and Venue
You may not modify, transform, transfer, or sell any products, services, or features obtained from any rented products without Our prior written consent and without putting back to its original condition for return. Your order may not be assigned or transferred to any other person or entity or venue nor may You or any other person or entity with access to the product or order either directly or indirectly. The result will be the loss of your security deposit plus labor costs or replacement cost of the product.
- There are no refunds for cancelled orders. Orders are confirmed when we receive your credit card form. For cancelled orders there are no refunds, restocking fees, or rain dates. There is no postponement unless otherwise approved by NYPR 48 hour in advance and are subject to production approval and availability. Orders are confirmed when we receive your credit card for payment and sign rental agreement
- All orders are considered confirmed when credit card form is returned to us
- Friday orders are considered next day for Monday delivery and there is absolutely no refund or credit for next day or rush orders.
- New York Party Rentals reserves the right to cancel orders or accept cancellations at New York Party Rentals discretion.
- Changes or cancellations will not be accepted or are subject to production approval.
SALES TAX AND EXEMPTIONS
We welcome all NJ and NYS current year tax exempt certificates including ST-119 and ST-120. 501C only exempts you from federal tax and not state tax so unfortunately we can't accept those certificates. All tax exempt certificate must be presented before we charge your credit card and we will not be able to refund the sales tax payment once you order has been processed
DELIVERY AND PICK UP
- The delivery and pick up fee is based on ground floor delivery or access to elevator service. The price must be predetermined if there is not access to an elevator and the rental equipment must be walked up or down steps or if the equipment must be carried an excessive distance. In the case where it has not been predetermined the delivery/pick up fee is subject to change and determined by New York Party Rentals based on the level of difficulty and/or by the number of steps or distance and the amount of the equipment at the time of the delivery and/or pick up. If the elevator is too small for the equipment or we arrive during none freight hours without prior notification of the closing hours by the customer there will be no refund or credit for later use if we must leave. New York Party Rentals does not guarantee that we will return and additional charges for restocking may occur. Restocking fee is based on the products that are on the order.
- New York Party Rentals is excluded and is not liable for any additional fees incurred by the customer from the venue. No refunds or discounts or credit for later use will be considered because New York Party Rentals was late for the pick up and/or delivery of rentals cause by traffic, street closures, acts of God, natural causes, viruses, acts of terrorism, or riots/demonstrations
- The customer is responsible for making all delivery and pick up arrangements with the venue or building's management you will not be refunded or issued a credit for later use if we must leave there are no guarantees that we will return or if we do attempt to redeliver there will be an additional charge. For the pick up you will be charged the full invoice amount plus each day we are not able to pick up. Customer shall provide a designated, legal area for delivery, i.e. loading dock or specific street loading area
- If you are not home to receive your delivery at the scheduled contracted time you will not be refunded or issued a credit for later use. If we must leave there are no guarantees that we will return and if we do attempt to redeliver there will be an additional charge. If you are not home for New York Party Rentals to pick up you will be charged the full invoice amount plus each day we are not able to pick up. In the case where the customer is still using the equipment after the scheduled and contracted pick up time, the customer agrees to pay an additional fee based on the type of equipment and extra time required to pick up the rented equipment. Those additional charges will automatically be charged to the customer's credit card and those fees will be determined by New York Party Rentals
- The customer is not permitted to change locations or transport rented equipment from the location we delivered it to without prior notification or permission from New York Party Rentals. This must be determined prior to and at least 48 hours before the scheduled pick up day by email and have written permission by New York Party Rentals to do so. Failure to do so will lead to a loss of your security deposit plus any other expense due to scratches or damages to the equipment or if we do not have a truck in the new pick up address area. Any changes to the contract will have a $500.00 and up fee
- Set up and break down is not included in this price. Prior notification is needed for New York Party Rentals to set up and breakdown without the loss of your deposit and extra charges for labor cost.
- All fees will be settled and charged to the customers credit card. No delivery can be made until an agreement has been made. There will be a “waiting time” charge after 15 minutes for the driver to wait for a signature, there will be no refund you will not be refunded or issued a credit for later use if we must leave with no guarantee that we will return and additional charges for restocking may occur. Restocking fee is based on products that are on the order.
- If you must reschedule your pick up date or time you must notify us 24 hour in advance
If You are Renting from Multiple Rental Companies for Your Event
- If you are renting from multiple rental companies for your event, you must notify us by email (In writing) before your delivery. NYPR is not responsible for any other rental company’s equipment. New York Party Rentals does not collaborate with any other rental company. You agree not to hold NYPR harmless or liable for any other rental company’s equipment
If Certificate of Insurance( COI ) is needed
- A certificate of insurance (COI) cannot be processed with a paid invoice, please send sample with credit card form.If you need a certificate of insurance (COI) please e-mail your building requirements at least 2 business days before the event for orders below $600.00 a small fee may be added to your invoice. If your building requires a COI for delivery and you did not request one from us and we go to deliver and your building wont let us in because we have no COI we will leave and you will not be refunded or issued a credit for later use for your order.
- In the event we were allowed to deliver without a COI because of the buildings neglected to ask for a COI and is now asking for one for the pick up of our rentals and does not give us access you will be billed a full rental for each day we did not get the pick up plus an additional pick up charge.
COVID-19 Mandates For Delivery
- If you need a copy of our Driver's/Delivery Men's Vaccine Card you must notify us at least 2 business days before the delivery date. If your Bulding or Venue requires our Driver/Delivery Men to take a COVID Test before the delivery and the pick up you must notify us at the time you are placing your order or 2 business days before the delivery date. *If your Bulding or Venue requires a COVID Test for delivery or pick up once our team is onsite. A charge of $800 and up will be applied for the first 1/2 Hour
- The customer is responsible for making all delivery and pick up arrangements with the venue or building's management you will not be refunded or issued a credit for later use if we must leave there are no guarantees that we will return or if we do attempt to redeliver there will be an additional charge. For the pick up you will be charged the full invoice amount plus each day we are not able to pick up.
Chairs must be packed back in the bags they were delivered to you in. An instruction flyer will also be provided to you with your packing slip as a reminder of how many chairs to put in the bag and how to put them into the bag. Place the head of the chairs in the bag first, the legs will be out, this helps keep the chairs free of dirt and any chipping or scratching.
A fee of $5.00 per chair plus labor will automatically be charged to the credit card you have provided to us as a deposit for incidentals. If the chairs are packed back in the bags improperly you will be charged $5.00 per chair plus labor.
Improper bagging is as bad as not bagging, it ruins the chairs for the next customer and takes precious time away from the driver’s next customer who is waiting for them. Call us or email anytime with questions or concerns, there will always be someone to provide answers to questions to avoid additional charges. Missing chair bags are $150.00 each. New York Party Rentals offers a service to unpack and pack back the chairs for you. This of course must be ordered at least 1 day before the delivery and/or the pickup.
Podium and Portable Bars
Any modifications such as wrapping or signage must be removed before we pick up our Portable Bars and Podiums. They must be prepared for pick up in the same manner they were delivered to avoid additional fees and/or replacement costs.
Dishes and all other rental items that have left over food must be wiped clean of unused food and rinsed if possible or if necessary to prevent and keep rentals safe from maggots, bugs, and rodents. Pack all rental products back in the crates they were delivered in to have ready for pick up. All liquid must be removed from glasses before returning to crates. Neglecting to do so may result in loss of your security deposit and more.
Do not leave tables and chairs, or linen outside unprotected from rain. The wood or foam padding on the chairs can be ruined and mildew the tablecloths. You are responsible for any damages from neglect.
LINEN TABLECLOTH WARNING
All linen rentals are expected to be returned in the same quality and condition as they were delivered, i.e.: Tears, rips, holes, burns, mildew, and oil stains caused by candle wax are considered damaged and unrentable. Damp or wet linen can mildew and mildew is considered damaged and you will be charged the purchase price of a new cloth.
You agree to indemnify and hold New York Party Rentals LLC., its employees, officers, directors, investors, agents, consultants, assignees, affiliates, partners, contractors, attorneys, accountants, advertisers, and any and all other individuals and organizations providing services on behalf of New York Party Rental LLC. harmless from all claims, liabilities, losses, damages, and expenses (including attorneys’ fees and expenses) arising out of or relating to Your breach or alleged breach of any terms or conditions contained in this Rental Agreement.
The Client on behalf of itself, any of its respective agents, subsidiaries, affiliates, successors, assigns, officers, key employees, or directors, shall not in any way publicly disparage, call into disrepute, defame, slander or otherwise criticize NYPR or its subsidiaries, affiliates, successors, assigns, officers, key employees or directors or take any action which could reasonably be expected to adversely affect NYPR’s professional reputation. This includes any oral or written statements, such as online reviews.
ACCEPTANCE OF YOUR DELIVERY
Customer shall inspect the Goods at the time of delivery. Unless the Customer provides New York Party Rentals LLC with notice of any claims, shortages, incorrect counts or defects in the Goods or Rentals at that time. The customer will assume responsibility for all Rentals.Damages or imperfections on items should be kept separate from other items for pick up and a picture must taken at SET UP for any consideration.
TIPS FOR YOUR PURRFECT PARTY!
New York Party Rentals Lets You Order What You Want In The Quantities You Want Without Penalties Or Minimums
Other Rental Companies will charge for the entire Multiple Order Quantity even though you only need partials. You will only be able to order items in Multiple Order Quantities (MOQ) and will be charged for all items you order - there will be no partial or adjusted pricing. New York Party Rentals allows you to order exactly how many you want. If you want to order 9 Chairs you don't have to pay for 12 Chairs pay for how many you want
How To Figure The Amount Of Glasses Needed For A Cocktail Party
Use This Formula: 1.5 glasses per person for the first hour and 1 glass per hour for every hour after. For example, if there will be 100 guests at a 3-hour cocktail party, you would order (1.5 x 100) + (1 x 100) + (1 x 100) = 350 glasses. Please consider the amount and types of beverages you will be serving in addition to your guests’ preferences when determining your exact quantities.
How To Determine The Amount Of Plates Needed For A Buffet
1.25 plates per guest to allow for seconds should be sufficient. This may change if you are serving several main courses.
How To Create Stations For My Buffet
Approximately five (5) small plates per person is the way to go. Keep in mind factors that may increase or decrease the number of plates needed. How many stations are serving at the same time, how long is the party and do guests come and go or will they remain in the same area for the entire party.
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1126 Grove Street
Irvington New Jersey 07111